2. Purpose of data processing

Prerequisite for the use of the MICE tool moreDirect is the possession of a personal user account, for the creation of which the following data is collected and processed:

3. Legal basis of data processing

For the employees of companies that have concluded a framework agreement with meetingmasters.de: The processing of your personal data is necessary in order to fulfil our obligation to fulfil the contract (pursuant to Article 6 (1) GDPR).

For other users: The processing of your personal data is based on your consent (pursuant to Article 6 (1a) GDPR). You have a right to withdraw your consent (if this is relevant to the processing described here). The withdrawal of consent is only valid for the future.

We also process your data if it is necessary to safeguard a legitimate interest of ours or that of third parties. This may be necessary

4. Recipients of personal data

Categories of recipients of personal data:

5. Transmission of data to third parties

Your personal data is recorded, stored and processed electronically. In order for your search (hotel search, location search, MICE supplier search) to be successful and to enable RFPs and shortlists to be saved, we store and process the data entered in the search form.

The transmission of an RFP to the selected service providers (hotels, locations, other MICE suppliers) is initially anonymous. Personal data will only be transmitted and processed if this is necessary for the execution of the contract, unless a framework agreement exists between the requesting party and the hotel. meetingmasters.de shall ensure that it does not take any action within the scope of the fulfilment of the mediation agreement that violates existing data protection regulations.

6. Duration of data storage

We erase your data as soon as it is no longer required for the above-mentioned purposes, unless storage continues to be necessary. We store your data on the basis of statutory documentation and storage obligations. The storage periods are accordingly up to ten full years.

7. Cookies

We use so-called "remember me" cookies for the login. These are activated by checking the box in the login process so that we can restore your login on your next visit. These cookies are stored for 14 days.

8. Website analysis

We compile web statistics to improve service quality, and for marketing and optimisation purposes. For this, we use our own analysis software technology developed in-house. Your data will be stored anonymously, so that no assignment to the identity of the user can take place.

9. Data subjects’ rights

At the above address, we will, of course, provide you at all times with information about the personal data stored on you at meetingmasters.de. We will be happy to rectify any personal data which in your opinion is outdated or inaccurate.

You have a right to withdraw your consent (if this is relevant to the processing described here). The withdrawal of consent is only valid for the future.

You have the right to erasure of your data when the data is no longer required, when there are no (longer) legal grounds for processing, you have objected within your rights, the data has been unlawfully processed, or the data has to be erased for compliance with a legal obligation. You have the right to have the processing of your data “restricted” if you dispute the accuracy of the data, the processing is unlawful and you oppose erasure, the data is no longer required by us, or if you still need the data, however, for legal reasons.

In certain circumstances, you have the right to oppose processing if there are reasons for this arising from your particular situation. For our part, we will consider whether we have compelling reasons that justify the processing of your data.

Regarding advertising, you have the right to object at any time.

You have the right to receive your data provided that the processing is based on a contract, you provided this data yourself, or the processing is carried out by automated means. In the event these conditions are met, you can also request that we forward the data to a recipient of your choice.

Furthermore, you may contact a data protection supervisory authority. The contact details for the authority responsible for us are as follows.

The State Commissioner for Data Protection and Freedom of Information of Rhineland-Palatinate
Professor Dr Dieter Kugelmann
Hintere Bleiche 34
55116 Mainz, Germany
Telephone: +49 (0) 6131 208-2449
Fax: +49 (0) 6131 208-2497
Website:www.datenschutz.rlp.de
E-mail: poststelle@datenschutz.rlp.de

You are welcome to contact us first before contacting the supervisory authority; our very competent data protection officer will deal with your request much more quickly and just as thoroughly. If we cannot help you, you can still contact the supervisory authority.